Administrative Assistant Volunteer

Administrative Assistant Volunteer

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Food Shift works collaboratively with communities, businesses and governments to develop long-term sustainable solutions to reduce food waste.  Our programs increase awareness and action around food waste reduction; decrease the amount of edible food rotting in the landfill; and create jobs in the food recovery sector.  Food Shift is more than a food recovery organization.

We are shifting the problem of wasted food into a solution by developing sustainable solutions that address systemic issues behind food waste and hunger. Through collaborative programs, online resources, speaking engagements and recovery services, we provide guidance and promote food waste reduction as a strategy to benefit the community, save money, and alleviate strain on the environment.

Administrative Assistant Volunteer

As your primary role, the Admin and Operations  Volunteer will assist with maintaining an organized and up-to-date  database in Salesforce and Google Drive. This is done primarily through  (1) sorting the Food Shift inbox and (2) working with  the Director to maintain bookkeeping and administration processes.

  1. Organizing the  inbox means sorting through the inbox daily to sort out the junk mail  and forward on any non-junk messages to the relevant staff member,  tracking notes, logging donations and new contacts into Salesforce and a  variety of other as-needed tasks.
  2. Maintaining bookkeeping and administration processes involves a variety of tasks on a monthly and as-needed basis including, reimbursements  (including mileage reports & mailing checks into our main office),  check requests, deposit remittance forms, invoices and posting  announcements like job descriptions to message boards and community  calendars.

The primary area the Admin and  Operations Volunteer will provide assistance in is bookkeeping and  financial admin, so someone who is comfortable with numbers and  detail-oriented is crucial. Other tasks may arise such as tracking from  our Food Shift Kitchen program, and logging contacts, conversations, and  donations into Salesforce.

Required Skills


  • Organized and attentive to detail.
  • Able to keep track of multiple deadlines.
  • Proficient in Google Docs and Google Spreadsheets.
  • Interested in collaborating with other volunteers and staff members.
  • Passionate about our mission.
  • Ability to commit 10 hours/week for a minimum of 6 months.
  • Confidence and comfort working with numbers.
  • Experience with Salesforce a major plus.


We’re looking for a dedicated  volunteer who will be able to commit to at least 10 hrs a week. A lot of  the work is possible to be done remotely if needed, but we enjoy  working with our volunteers in the office where we can get to know each  other, chat about the weirdest things we’ve done to avoid wasting food  and you can contribute your passion and ideas to our team as they bubble  up in real life.

To apply

Email with  your resume, a brief note about why you’re interested in Food Shift and  the Admin Volunteer position, and how you heard about us. Please include “Admin Volunteer” in the subject line.

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